Admin Core
The work gets done. You still decide.
Admin Core is one coordinated set of agents and one local model, working inside the systems your business already runs. Your colleague prepares the work, drafts the replies and keeps the record. Anything that matters stops at a named person, and that decision is logged against them.
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Your people stay in charge.
No colleague holds the send button. Every action that carries consequence is prepared below and approved by a person above, and the trail shows who decided what and when.
Routine work runs on its own.
The post is read, sorted and answered. Policy questions are answered from your own documents, with the document named. The daily report tells you what happened and what needs you.
It runs on your terms.
Managed by us, or on your own hardware. Your data stays inside the boundary you choose, and we will tell you plainly which one you are buying.
Employee records, onboarding, leave management, and contracts — handled without the filing or the chasing.
Invoicing, expense tracking and basic accounts. Reduces manual data entry and keeps numbers current.
Real-time visibility across the whole back office, and the day-to-day coordination that keeps it moving. One place to see everything that matters.
Every action is fully auditable by design. Take it Managed by us, or as an Appliance on your own hardware. Built for regulated sectors.
WHAT ADMIN CORE TRACKS
A sample of the back-office view, in real time.
HOW IT DEPLOYS
Two delivery models. Managed by us, or as an Appliance on your own hardware. The steps below describe the Appliance.
STEP 01
HARDWARE
We ship a pre-configured appliance sized for your organisation. Plug it in, connect to your network. No cloud dependency, no data leaving the building.
Delivered and configured by QC
STEP 02
CONNECT
Admin Core connects to your existing systems — HR software, accounting, email — and begins learning your workflows. Setup guided by a QC consultant.
Typical setup: 1–2 days
STEP 03
RUNNING
The back office starts running. Your team sees the dashboard, approves actions, and handles exceptions. Admin Core handles the rest.
Retainer covers updates & support
HOW PRICING WORKS
No enterprise opacity. This is the shape of every QuantumColleagues™ price.
Managed
One predictable monthly subscription
The agent, the hosting, the monitoring and the updates in a single monthly price. No hardware to buy and nothing to maintain.
Appliance
Hardware plus a support retainer
A one-off cost for the pre-configured device, then a retainer covering support and updates. Everything runs on your premises.
Pilots
Reduced founder-cohort rate
Admin Core Q3 pilots run at a reduced rate with success criteria agreed before we start — see the pilot terms below.
Exact figures depend on the size of your organisation and how you deploy. You get them on the discovery call, in writing, with nothing hidden.
WHO IT’S FOR
Organisations with 5–50 staff who need a back office but can’t justify a full admin team.
SMEs
5–50 staff
Growing businesses where the founder or office manager is drowning in admin. Admin Core gives you the capacity of an admin team without the headcount.
Charities & social enterprises
Mission-driven organisations
Where every pound matters. Admin Core reduces back-office overhead so more resource goes to the cause.
Regulated sectors
Care, legal, financial services
Where data residency isn’t optional. Take the Appliance and nothing leaves your premises, and every action is auditable by default.
ACCREDITED PARTNERS
Consultancies and MSPs who resell and embed Admin Core into client delivery.
Resell
White-label or co-branded
Add Admin Core to your product portfolio. We supply and support; you deliver. Margin built in.
Embed
Inside your client delivery
Run Admin Core as part of a wider digital transformation or AI enablement programme.
Refer
Introductions welcome
Know an organisation that needs this? Make the introduction — we’ll handle the rest.
ADMIN CORE — Q3 FOUNDER PILOTS
A small number of pilot places for UK SMEs, charities and social enterprises. Open now.
■A reduced founder-cohort rate
Pilot organisations join at a reduced rate — not free, because the work is real on both sides and the results have to matter.
■Success criteria agreed up front
Before anything is installed, we agree simple pass-or-fail criteria together — so you know exactly what the pilot has to prove, and so do we.
■Limited places, founder-level attention
We run a small number of concurrent pilots so each one gets direct attention from the founder, not a support queue.